How to export and license your Procore history

Short answer: To export your Procore history, use the project-level Project Archive tool: create an archive, pick the tools and items to include, then download the .zip when Procore emails you. You need Read Only or higher on each tool, and only active projects can be archived. No export is needed to start a Latopis check.

Steps below are from Procore’s official documentation and are accurate as of October 2026. Menus change, so check the linked sources before you start.

What you need first

• Project Archive exports data from active projects only.
• To see a tool in the archive picker you need Read Only or higher permission on that tool.
• Archives are private to the person who created them. Users with Admin on the project-level Directory tool can view archives created by others.
• A finished archive stays available to download for 30 days.

Create and download a Project Archive

1. Go to the project-level Project Archive tool and click Create.
2. Enter a Name (at least three characters), choose whether to include a table of contents, and use Select Tools to pick the project tools to include. Click Create.
3. On the General tab, open each tool’s subtab. Set filters, grouping, and columns if you need them, then mark the items to include, or mark the checkbox in the first column heading to include all items.
4. Click Archive. You can track progress on the Project Archive page, and Procore emails you when the archive is ready.
5. Back in the Project Archive tool, find the archive and click its download icon. It downloads as a .zip file.

Project Archive replaced Data Extracts 2.0. Procore also documents an older Windows desktop application, Procore Extracts, for exporting project data; see its guide in the sources below.

Sources

• Procore: Create a Project Archive
• Procore: Download a Project Archive
• Procore: Project Archive tool overview
• Procore: Extract project data using Procore Extracts

What buyers value in your Procore record

Procore holds how a job actually ran: RFIs, submittals, change orders, daily logs, drawings, and field photos, from preconstruction to closeout. Buyers who license the operating record look for that continuous trail of decisions and outcomes across many projects. Years of history, and how much of the real work shows in the records, matter more than raw file size.

Privacy and ownership

Project records name people at owners, architects, subcontractors, and suppliers. Strip or mask personal names, emails, phone numbers, and client details before anything is shared. Drawings a project owner still owns, and records you hold for clients as their agent, are not part of a license.

You do not need to export anything to start. The Latopis check asks three questions: your systems, the company, and who can sign. You approve the scope before anything moves, and the company keeps its data.

Questions about exporting Procore

This page is general information, not legal advice. If contracts with clients or employees limit how records may be used, check them with your own counsel.

Related guides

• Two-minute value check
• All export guides by system
• Find the size of each system
• How to license your operating record
• Data valuation: how the record is valued